Google Workspace Updates: Google Vault

Monday, May 19, 2025

Google Vault improves Google Drive search and export: now with document ID and more shared drive options

What’s changing

Google Vault now supports export by Google Drive document IDs. This gives a reliable search for documents where the ID or URL is known, eliminating the previous dependency for searching with collaborators and document content. Going forward, up to 1000 document IDs can be entered in the user interface or API to export targeted files within your domain.

We have also added an additional option to include Shared Drive items, providing additional flexibility. Going forward, Vault admins can pick from three options in the UI or API:

Not Included: This new option can be used to exclude any items in shared drives.
Included only if documents shared directly (not due to shared drive membership): Include items that are shared with the account, but only if the account is not a member of the shared drive. (Previously in the UI as: "include items from shared drives" with the toggle OFF)
Included: Include items in shared drives. (Previously in the UI as "include items from shared drives" with the toggle ON)

Who’s impacted

Admins

Why it’s important

Vault is an eDiscovery and information governance tool for Google Workspace, which enables customers to retain, hold, search, and export users’ Google Workspace data. These Google Vault enhancements enhance the search and export capabilities for Drive. The new Document ID export provides an additional, direct search vector, enabling legal and IT teams to locate specific files without needing knowledge of the custodian or document's content. Furthermore, the refined shared drive inclusion options offer greater flexibility for organizations managing numerous shared drives, ensuring more precise and efficient data collection for investigations.

Additional details

Document ID export is only available for files within your domain. Document IDs are available in export metadata or can be determined from the document URL.
The UI and API default for Shared Drive inclusion has remained the same. The old API tags remain supported and mapped to the associated selection.

Getting started

Admins: Visit the Help Center to learn more about using Vault to search Google Drive.

Rollout pace

Rapid and Scheduled Release domains: Full rollout (1-3 days for feature visibility) beginning on May 19, 2025
Support for the Google Vault API rollout will follow the UI rollout within 7 days.

Availability

Available to Google Workspace

Business Plus
Enterprise Standard and Plus
Education Fundamentals, Standard and Plus
Enterprise Essentials Plus
Frontline Standard and Plus
Also available to customers with the Vault add-on license

Resources

Google Vault Help: Use Vault to search Google Drive, Meet & Sites

Friday, May 9, 2025

Gemini app reporting now available for all Google Workspace for Education customers

What’s changing

Earlier this year, we introduced Google Vault support for the Gemini app on web and mobile for select Google Workspace editions. Beginning today, this functionality is available for Google Workspace Education Fundamentals customers as well.

Admins can use Vault for eDiscovery tasks to search Gemini app conversations and create an export of your search results. Specifically, the following actions can be taken around Gemini app data:

Search prompts and responses with a number of filters, such as user and date, to quickly refine your search. These searches can be across groups of users or by Organizational Units (OUs) up to 5000 in size.
Export conversations in an XML format for the above searches via the UI or API.

For more information, please refer to our original announcement. In addition, Google Workspace Admins can view aggregate reports of Gemini usage in their domain using Admin Console.

Additional details

Workspace for Education Admins can also view aggregate usage reports of the Gemini app through Admin Console under Generative AI > Gemini Reports.
This update is not applicable for Gemini for Google Workspace features (ex. Help me write in Gmail), as no prompts or responses are retained for those interactions. Visit our Privacy Hub for more information on how we’re protecting your Google Workspace data in the era of generative AI.

Getting started

Admins: Visit the Help Center to learn more about using Vault to search Gemini and supported service and datatypes. This information can also be accessed using the Google Vault API. Visit the Help Center to learn more about Gemini reports.
End users: There is no end user impact or action required.

Rollout pace

Rapid Release and Scheduled Release domains: Full rollout (1–3 days for feature visibility) starting on May 9, 2025

Availability

This update impacts all Google Workspace for Education editions
This feature is already available for

Business Plus
Enterprise Standard and Enterprise Plus
Education Standard and Education Plus
Enterprise Essentials and Enterprise Essentials Plus
Customers with the Vault add-on license

Resources

Monday, March 17, 2025

Available in beta: Convert your client-side encrypted documents after a Vault or Takeout export

What’s changing

After a Vault or Data export (takeout), admins can now convert their exported client-side encrypted documents to Word files. This allows organizations to maintain ownership over, access to, and analysis of sensitive data in a portable format even after it has been exported from Google Workspace.

Eligible Google Workspace admins can use this form to request access to the beta. We’ll share more specific instructions once you’re accepted into the beta.

Getting started

Admins: Client-side encryption can be enabled at the domain, OU, and Group levels (Admin console > Data > Compliance > Client-side encryption). Visit our Help Center to learn more about client-side encryption.

Rollout pace

The feature will be available immediately once you're accepted into the beta.

Availability

Available to Google Workspace Enterprise Plus, Education Standard and Education Plus customers.

Resources

Google Workspace Admin Help: About client-side encryption

Friday, February 7, 2025

Google Vault now supports the Gemini app

What’s changing

Google Vault now supports the Gemini app (on web and mobile). Going forward, admins can use Vault for eDiscovery tasks to search Gemini app conversations and create an export of your search results. Specifically, the following actions can be taken around Gemini app data:

Search prompts and responses with a number of filters, such as user and date to quickly refine your search. These searches can be across groups of users or by Organizational Units (OUs) up to 5000 in size.
Export conversations in an XML format for the above searches via the UI or API.

Who’s impacted

Admins

Why it’s important

Vault is an eDiscovery and information governance tool for Google Workspace, which enables customers to retain, hold, search, and export users’ Google Workspace data. With this update, customers can now expand their regulatory and legal eDiscovery needs to include the Gemini app. This integration makes it easier for customers to comply with their eDiscovery obligations surrounding Gemini collaborative data, all from a central tool.

Additionally, Vault’s integration with Gemini rounds out support for critical Workspace apps such as Gmail, Drive, Docs, Sheets, Slides, Chat, Calendar and Meet, providing customers with a consistent experience across all products that are managed within Vault for eDiscovery. Additional information governance and hold features, such as preview, retention, and litigation holds will follow in future releases. We’ll share more information on the Workspace updates blog when it’s available.

Additional details

This update is not applicable for Gemini for Google Workspace, as no prompts or responses are retained for those interactions. Visit our Privacy Hub for more information on how we’re protecting your Google Workspace data in the era of generative AI.

Getting started

Admins: Visit the Help Center to learn more about using Vault to search Gemini, as well as supported service and datatypes.

Rollout pace

Rapid and Scheduled Release domains: Available now.
Support for the Google Vault API will follow the UI rollout within 7 days.

Availability

Available to Google Workspace

Business Plus
Enterprise Essentials and Enterprise Essentials Plus
Enterprise Standard and Enterprise Plus
Education Standard and Education Plus customers
Also available to customers with the Vault add-on license

Resources

Google Workspace Admin Help: Use Vault to search Gemini

Google Vault Help: Supported services & data types

Tuesday, December 3, 2024

Available in beta: Convert your client-side encrypted spreadsheets after a Vault or Takeout export

What’s changing

After a Vault or Data export (Takeout), admins can now convert their exported client-side encrypted spreadsheets to Excel files. This allows organizations to maintain access to and analysis of sensitive data in a portable format even after it has been exported from Google Workspace.

Eligible Google Workspace admins can use this form to request access to the beta. We’ll share more specific instructions once you’re accepted into the beta.

Getting started

Admins: Client-side encryption can be enabled at the domain, OU, and Group levels (Admin console > Data > Compliance > Client-side encryption). Visit our Help Center to learn more about client-side encryption.

Rollout pace

Rapid Release and Scheduled Release domains: The feature will be available immediately once you're accepted into the beta.

Availability

Available to Google Workspace Enterprise Plus, Education Standard and Education Plus customers

Resources

Google Workspace Admin Help: About client-side encryption

Tuesday, December 5, 2023

Admins in Google Vault can now export hyperlinked Google Drive content from Gmail messages

What’s changing

Starting December 8, 2023, admins can export Drive files hyperlinked in Gmail messages directly in Google Vault. When admins select “export linked Drive files”, Vault will look for Drive hyperlinks in the body of the emails being exported from Gmail. If Drive hyperlinks are found, a separate export of Drive files will also be created.

Toggle “Export linked Drive files” on or off

In the “Exports” tab, Drive exports will be grouped with their corresponding Gmail export — you can select the arrow icon to open the collapsible menu.

Admins will be able to find their exported hyperlinked Drive content nested under the corresponding Gmail export in the “Export” tab. Vault admins can find the association between the Gmail export and Drive link export in the export file names and metadata.

Who’s impacted

Admins

Why it matters

Vault is critical for retaining, holding, searching, and exporting users’ Google Workspace data. This update reduces the need for admins to manually find and extract Drive files hyperlinked in Gmail messages.

Getting started

Admins: Visit the Help Center to learn more about supported services and data types in Vault.

Rollout pace

Vault user interface updates

Rapid and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on December 4, 2023

API updates

Rapid and Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting December 4, 2023

Availability

Available to Google Workspace Business Plus, Enterprise Essentials, Enterprise Essentials Plus, Enterprise Standard, Enterprise Plus, Education Standard, Education Plus customers or customers with the Vault add-on license

Resources

Google Vault Help: Supported services and data types

Monday, December 4, 2023

Access Google Vault audit logs alongside other Workspace audit logs

What’s changing

We’re excited to announce the general availability of an improved Google Vault audit log experience. As a result of this change, you can now find Vault audit logs in the Admin console alongside other Google Workspace apps like Gmail, Google Drive, and more. Beginning in January, Vault audit logs can be accessed by the Reports API, which you can use to actively monitor your domain’s Vault usage. We’ll share more information here on the Workspace Updates blog when this functionality becomes available.

Aligning the location and functionality of Vault audit logs with other Workspace apps creates a consistent experience for admins and reduces the need to search for information in various locations. It also enables audit logs in the admin console to be compliant with our new regionalized data processing capabilities.

Additional details

The duration, access and visibility of Vault audit logs will remain the same and will continue to require the “manage audits” permission. The Vault audit logs can be accessed through the Vault reports and matter audits links as well as from the Admin Console. Visit the Help Center to learn more about setting up Vault privileges.

Getting started

Admins: Visit the Help Center to learn more about Vault log events.
End users: There is no end user impact or action required.

Rollout pace

Rapid and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on December 4, 2023

Availability

Available to Google Workspace Business Plus, Enterprise Essentials, Enterprise Essentials Plus, Enterprise Standard, Enterprise Plus, Education Standard, Education Plus customers or customers with the Vault add-on license

Resources

Wednesday, November 29, 2023

Google Vault now supports Google Calendar

What’s changing

Google Vault now supports Calendar, which means customers can take the following actions around Calendar data:

Manage retention with default and custom rules.
Search and preview events with a number of filters, such as keyword search across description, title, guests, locations and invite response status which can be used to quickly refine your search.
Search for historical versions of events, which allows Vault Admins to search and export events as they appeared on a specific date.
Export data in multiple formats, including ICS, PST (MSFT format) and CSE-decryptable formats.
Apply holds to prevent purging of data which must be retained for legal purposes.

Selecting Calendar as a service from the Vault user interface

Who’s impacted

Admins

Why it matters

Vault is an information governance and eDiscovery tool for Google Workspace. Now customers’ Calendar events can be retained, held, searched, and exported. This integration makes it easier for customers to comply with regional and legal mandates surrounding Calendar data, all from a central tool.

Vault’s integration with Calendar rounds out support for critical Workspace apps such as Gmail, Drive, Docs, Sheets, Slides, Chat and Meet, providing customers with a consistent experience across all products that are managed within Vault.

Getting started

Admins: Visit the Help Center to learn more about using Vault to search Google Calendar, placing Google Calendar data on hold, and retaining Google Calendar data with Vault.

Rollout pace

Rapid and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on November 29, 2023.
Updates for the API rollout will immediately follow the Vault user interface updates.

Availability

Available to Google Workspace Business Plus, Enterprise Essentials, Enterprise Essentials Plus, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard, Education Plus customers or customers with the Vault add-on license.

Resources

Tuesday, June 20, 2023

Enhancing Google Vault file retention capabilities using Google Drive Labels

What’s changing

Google Drive labels are metadata your organization defines to help organize, find, and apply policies to files in Drive. As an administrator, you can create labels to apply to files stored in Drive. Starting today, Google Vault now supports custom retention rules based on Drive labels.

With this update, Vault users can set fine-grained file-level retention policies with configurable label conditions (e.g. "label is," "label is not," "label date is before"). Additionally, you can have a label with multiple options (sub labels) and have nested and conditional application of overlapping and distinct rules.

Who’s impacted

Admins

Why you’d use it

Record retention management is a critical activity for organizations looking to maintain various compliance requirements. With file-level policy administration, label-based retention enables organizations to now be much more targeted in their retention management.

Getting started

Admins: Visit the Help Center to learn more about getting started as a Drive labels admin, applying classification labels to new files automatically, and setting up Drive retention rules that use labels.
End users: There is no end user setting for this feature.

Rollout pace

Rapid Release and Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on June 20, 2023

Availability

Available to Google Workspace Business Plus, Enterprise Essentials, Enterprise Essentials Plus, Enterprise Standard, Enterprise Plus, Education Standard, and Education Plus customers

Resources

Friday, January 20, 2023

Google Workspace Updates Weekly Recap - January 20, 2023

2 New updates

Unless otherwise indicated, the features below are fully launched or in the process of rolling out (rollouts should take no more than 15 business days to complete), launching to both Rapid and Scheduled Release at the same time (if not, each stage of rollout should take no more than 15 business days to complete), and available to all Google Workspace and G Suite customers.

Google Vault support for client-side encrypted emails

Vault now supports retention, search, and export of client-side encrypted emails. Note that admins can't preview the email body and attachments, including inline images — they’ll only be able to see the subject line, sender, and receiver.

Google Workspace already uses the latest cryptographic standards to encrypt all data at rest and in transit between our customers and Google facilities. Client-side encryption helps strengthen the confidentiality of your data while helping to address a broad range of data sovereignty and compliance needs. Visit the Help Center for more information on client-side encryption and our original announcement regarding client-side encryption for Gmail.

Admins can use the Help Center to learn more about client-side encryption and encrypted emails in Vault. End users can use the Help Center to learn more about setting up client-side encryption for Gmail.

Available to Google Workspace Enterprise Plus, Education Plus, and Education Standard customers only.

Set and share personal pronouns across Google Workspace products

Google Workspace admins can now give their users the option to set their pronouns and choose who can see them from their Google Account at aboutme.google.com.

This is opt-in only and can be enabled for all users or a subset of them (such as for a specific location or department). Admins can use this Help Center article to learn more about enabling this feature for their users.

User-defined pronouns will appear in personal information cards displayed when hovering over or clicking someone’s profile photo across Workspace apps like Gmail, Calendar, Docs, Sheets, Slides, Chat, and Drive. Support for pronouns in Google Meet will roll out in the coming months. Pronouns will also appear in Google Contacts, accessed by clicking “Open detailed view” from the personal information cards. If enabled by their admin, end users can use this Help Center article to learn more about changing their pronouns in their Google Account settings.

If enabled by the admin, users can set pronouns from aboutme.google.com and specify who they are visible to.

Available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Frontline, and Nonprofits, as well as legacy G Suite Basic and Business customers only.

Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

New beta to move folders from My Drive to shared drives now available

Following the announcement of an improved admin experience for moving folders from My Drive to shared drives, we’ve introduced a beta that will allow end users to move folders from My Drive into shared drives. | Available to Google Workspace Essentials, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, Education Standard, the Teaching and Learning Upgrade, and Nonprofits, and legacy G Suite Business customers only. | Learn more.

New built-in interoperability between Google Meet and Zoom

As previously announced in October, we’re introducing video conferencing device interoperability for Google Meet with Zoom, which will allow you to join Zoom Meetings from Google Meet hardware devices and join Google Meet meetings from Zoom Rooms. | Zoom interop on Google Meet hardware is available to all Google Workspace customers, as well as G Suite Basic and Business customers with Google Meet hardware. | Learn more.

Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog post for additional details.

Rapid Release Domains:

[Weekly Recap] Easily share files in Google Meet chat on web
View speaker notes while presenting Google Slides in Google Meet

Rapid and Scheduled Release Domains:

Updated experience for exporting your organization’s data (Google Workspace Enterprise Plus only)
Increasing efficiency through better meeting room management with room release (Admin setting)
[Weekly Recap] Find apps and app commands in Chat with a new Integration Menu
Beta Application for New beta to move folders from My Drive to shared drives now available
For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Tuesday, January 17, 2023

Google Vault support for client-side encrypted emails

What’s changing

Getting started

Admins: Visit the Help Center to learn more about client-side encryption and encrypted emails in Vault.
End users: Visit the Help Center to learn more about setting up client-side encryption for Gmail.

Rollout pace

Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on January 17, 2023

Availability

Available to Google Workspace Enterprise Plus, Education Plus, and Education Standard customers
Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Education Fundamentals, Frontline, and Nonprofits, as well as legacy G Suite Basic and Business customers
Not available to users with personal Google Accounts

Resources

Monday, May 24, 2021

Gmail exports in Vault now include a new CSV metadata file

Quick Summary

Now when you create Gmail exports in Google Vault, you will get a new CSV-formatted file of the export metadata in addition to the XML file you currently receive. This can make export processing and review easier and may save legal costs. This change improves interoperability with third-party applications.

Getting started

Admins: This feature will be ON by default. Admins automatically receive the XML file when they create a Gmail export.
End users: There is no end user setting for this feature.

Rollout pace

Rapid Release and Scheduled Release domains: This feature is available now for all users.

Availability

Business Plus, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, available as an add-on to Frontline, available to domain-verified Enterprise Essentials, GSuite Business.

Resources

Google Help: Review Vault export files

Tuesday, April 27, 2021

Google Vault now supports Google Sites

What’s changing

Google Vault now supports new Google Sites. You can use Google Vault to set retention policies for Google Sites, perform searches of Google Sites data, and export Google Sites content. If you already use Vault to hold Google Drive files, sites files will now be covered by those holds. You can set Sites-specific retention rules if you want to manage sites retention.

Who’s impacted

Admins

Why it matters

This provides you with expanded control over your organization’s data, and can help you meet regulatory or legal obligations for your Google Sites data.

If you have Drive retention rules set to purge data after a retention period, sites will be purged according to those rules.

Getting started

Admins: Visit the Help Center to learn more about supported Sites data, how to Retain Google Sites data with Vault, use Drive search to find sites, and work with sites in Drive export files.

End users: There is no end user setting for this feature.

Rollout pace

Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on April 27.

Availability

Available to Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, and Nonprofits.
Not available to Google Workspace Essentials, Business Starter and Business Standard customers, and G Suite Basic customers.

Resources

Google Workspace Admin Help: Supported services and data types

Google Help: Google Vault Help

Monday, March 22, 2021

Changes to Google Drive search operators may alter your Google Vault search results

Quick launch summary

We’ve updated Google Drive Search operators to enable better results when searching for files in Google Vault. This includes changes to the behavior of the to: and from: operators, and a new sharedwith: operator.

Starting April 27, 2021, to: and from: won't match files shared before March 2021, but will better reflect actual sharing actions compared to the current logic. See this Help Center article for more information.

Before April 27, 2021, please check your saved Drive search queries in Google Vault and, if needed, make updates to ensure you get the results you expect:

If you search for files in Vault using the to: or from: Drive search operators, you might want to change to: to sharedwith: and from: to owner: to keep the current search behavior.
If you do not search for files in Vault using the to: or from: Drive search operators, no action is required.

Note, you’ll know when the new behavior is applied to your to: or from: Drive searches within Vault as you’ll see the below notification near the Terms field:

Getting started

Admins: To check your saved queries, go to vault.google.com > Matters > Click the matter that has the saved search query you want to review > Search > View Saved Queries. See full details of the changes to operators, and visit the Help Center to learn more about searching for files in Google Vault and using search operators to refine results in Google Vault.
End users: No end user impact.

Rollout pace

Rapid Release and Scheduled Release domains: The change in search operators will take place automatically on April 27, 2021.

Availability

Available to Google Workspace Business Plus, Enterprise Standard, Enterprise Plus, Education Fundamentals, and Education Plus, as well as G Suite Business customers and customers with the Vault add-on license
Not available to Google Workspace Essentials, Business Starter, and Business Standard customers, or G Suite Basic customers

Resources

Tuesday, March 2, 2021

New Google Vault interface will become the only experience starting on May 24, 2021

Quick launch summary

Last year, we announced a new interface for Google Vault. The new interface makes it easier to navigate Vault and includes new productivity features for faster task completion. See our beta blog post for more information on the improvements in the new interface.

While the new interface is the primary interface at vault.google.com, it is still possible to access the classic interface at ediscovery.google.com. Starting on May 24, 2021, the classic interface will redirect to the new interface, with no option to revert back. The new interface includes all the core functionality from the classic interface, and there will be no impact on your existing Google Vault setup.

Getting started

Admins: The new interface is available at vault.google.com. Visit the Help Center to learn more about managing Google Vault for your organization.
End users: No end user impact.

Rollout pace

Rapid and Scheduled Release domains: Full rollout (1–3 days for feature visibility) starting on May 24, 2021

Availability

Available to Google Workspace Business Plus, Enterprise Standard, Enterprise Plus, Education Fundamentals, and Education Plus, as well as G Suite Business customers and customers with the Vault add-on license
Not available to Google Workspace Essentials, Business Starter, and Business Standard customers, or G Suite Basic customers

Resources

Tuesday, December 8, 2020

Vault for Google Voice now generally available

Quick launch summary

Google Vault now supports Google Voice. This means you can use Vault to retain, hold, search, and export Google Voice data including text messages, call logs, voicemails, and voicemail transcripts.

This provides you with expanded control over your organization’s data, and can help you meet regulatory or legal obligations for your Google Voice data.

Getting started

Admins: This feature will be available by default for customers with Google Voice standard and premier licenses. You can use the new or the classic Google Vault interface. Visit our Help Center to learn more about using Vault with Google Voice.
End users: No end user impact.

Example of creating a custom retention rule for Google Voice in the new Vault interface

Example of creating a custom retention rule for Google Voice in the classic Vault interface

Example of searching for Google Voice data in the new Google Vault interface

Example of searching for Google Voice data in the classic Google Vault interface

Rollout pace

Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on December 8, 2020

Availability

Available to all Google Workspace and G Suite customers with Google Voice standard and premier licenses

Resources

Thursday, December 3, 2020

New interface for Google Vault

Quick launch summary

We’ve designed a new interface for Google Vault. The new interface makes it easier to navigate, and includes new productivity features for faster task completion. To use the new interface, visit vault.google.com and sign in with your Google Workspace admin account.

The new interface includes all the core functionality from the classic interface, and there’s no impact on your existing Google Vault setup. The main interface improvements include the following:

When you first sign in, you’re directed to a home page with up to three options (depending on your permissions): Retention, Matters, and Reporting.
When you set up retention rules and holds, step-by-step flows with more tooltips guide you through the process.
Custom retention rules, holds, and search results are listed in sortable, filterable tables. This helps you more easily understand the scope of your information governance policies and search results.
When you explore search results and hold reports, you keep your context. Clicking an item opens a side panel instead of taking you to a new page.

The classic interface is still available at ediscovery.google.com. Matters, retention rules, and audit log data will sync between the interfaces and be available in both places until ediscovery.google.com is shut down. We’ll provide more details regarding this turndown on the Workspace Updates blog at least three months in advance.

Getting started

Admins: The new interface is available at vault.google.com. Visit the Help Center to learn more about managing Google Vault for your organization. Note that users in the classic interface may see a banner inviting them to try the new interface starting on December 3, 2020.
End users: No end user impact.

When you first sign in, you’ll now see a home page with up to three options: Retention, Matters, and Reporting.

Custom rules are now listed in a sortable, filterable table.

You’ll see a new interface for creating and managing rules.

Rollout pace

This feature is available now for all users.

Availability

Available to Google Workspace Business Plus, Enterprise Standard, and Enterprise Plus customers, G Suite Business, Education, Enterprise for Education, and Nonprofit customers, and customers with the Vault add-on license
Not available to Google Workspace Essentials, Business Starter, and Business Standard customers, as well as G Suite Basic customers.

Resources

Google Workspace Admin Help: Using Google Vault
The new Google Vault interface: vault.google.com

Monday, November 30, 2020

Changes to Google Chat group conversations and classic Hangouts coming December 3, 2020

What’s changing

Starting December 3, 2020, we’ll make three changes to how group conversations work in Google Chat:

Add and change members. You’ll be able to add and change members of new group conversations.
Different Google Vault retention policy. If you have a Vault retention policy set, the updated group conversations will respect a different retention policy.
Compatibility with classic Hangouts. Group conversations in Hangouts will begin to appear in Google Chat over the coming weeks.

See below for more information on each of these updates.

Who’s impacted

Admins and end users

Why you’d use it

As we announced earlier this year, starting in the first half of 2021, everyone can begin upgrading from Hangouts to Chat. To ensure a smooth transition, we will help automatically migrate your Hangouts conversations and saved history. These changes further ensure compatibility between classic Hangouts and Chat to make migrating your users as seamless as possible.

Additional details

Updated group conversations

When a new member is added to a group conversation, all members will see a message announcing the new member. The new member will be able to see the entire conversation, even messages sent before they entered, allowing them to catch up easily.

If you have a group conversation created before December 3, you can easily create an updated conversation with the same people using the “Start a new chat” option in the conversation settings menu.

History and retention settings

While end users can toggle history on and off at the conversation level, admins can control whether to keep chat history for users in their organization. They can set the default and also let users change their history setting for each conversation.

Note that these updated group conversations will also respect a different retention policy in Vault. If you set custom Chat retention rules in Google Vault, the scope of coverage will change. Rules set for “All Chat Spaces” (previously known as “All Rooms”) will apply to existing chat rooms, plus updated group messages and group messages that synchronize between Chat and Hangouts. Visit the Help Center for more details.

Compatibility with classic Hangouts

Group conversations in Hangouts—beginning with conversations, followed by message history—will begin to appear in Google Chat over the coming weeks. This will allow your users to move from Hangouts to Chat without losing context. In addition, 1:1 messages, updated group conversations, and unthreaded rooms from Chat will begin to appear in Hangouts (Note: this change will only be available for users with Hangouts enabled).

Getting started

Admins: We recommend you review your existing retention rules and evaluate if you need to change them to retain only the message data you want. You can also visit the Help Center to learn more about turning history in Chat on or off for your organization.
End users: Membership in these updated group conversations will be editable by default starting December 3, 2020.

Rollout pace

Updated group conversations

Rapid Release and Scheduled Release domains: Gradual (up to 15 days for feature visibility) starting on December 3, 2020

Compatibility with classic Hangouts

Rapid Release and Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on December 3, 2020

Availability

Available to Google Workspace Business Starter, Business Standard, Business Plus, Enterprise Standard, and Enterprise Plus, as well as G Suite Basic, Business, Education, Enterprise for Education, and Nonprofits customers
Not available to Google Workspace Essentials and Enterprise Essentials customers

Resources

Thursday, October 15, 2020

Use the Count API to estimate Vault API export sizes

Quick launch summary

We’re adding a Count API to the Vault API. The Count API enables you to see the number of messages, files, or other data items that match a search query.

You can use the number of items to estimate the size of the export, and then choose to proceed with the export or adjust the query to retrieve fewer items. This can help ensure a successful export by reducing the likelihood of export errors due to size.

Getting started

Admins: Visit the API documentation to learn more about the Count API and review an example.
End users: No end user impact.

Rollout pace

Rapid and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on October 15, 2020

Availability

Available to Business Plus, Enterprise Standard, Enterprise Plus, Enterprise for Education, G Suite Business, as well as other customers with the Vault add-on license
Not available to Essentials, Business Starter, and Business Standard customers, as well as G Suite Education, Nonprofits, and Basic customers

Resources

Roadmap

This feature was listed as an upcoming release.

Monday, October 28, 2019

Ensure that Google Vault captures all emails in your domain

What you should know

To ensure that copies of all sent or received messages in your domain are stored in the associated users' Gmail mailboxes, you should set up comprehensive mail storage in the Admin console. This is not a new setting, but we’ve learned that some G Suite admins don’t realize it’s disabled by default.

Who’s impacted

Admins only

Why you’d use it

Storing these emails in Gmail mailboxes means that your Vault retention policies and holds, as well as searches and exports for Gmail, will include these emails. Examples of emails sent or received in your domain include mail sent from Calendar and Drive and other G Suite services.

How to get started

Admins: Visit the Help Center for instructions on how to set up comprehensive mail storage.
End users: No action needed.

Additional details

One example of email captured by comprehensive mail storage is email written in Calendar. For instance, it’s sometimes useful to email all or a subset of the people in a meeting invite. If you click the "Email Guests" icon, it will send an email from your email address. You have the option to email all guests, target people based on RSVP status, and/or send a copy to yourself. There are no CC, BCC, or attachment options, but the details of the calendar event will be included in the email.

If you uncheck “Send copy to me” and the comprehensive mail storage option is disabled in your domain, a copy of the sent message will not be stored in any Gmail mailbox. If comprehensive mail storage is enabled in your domain, a copy of the sent message will be stored in your Sent mailbox.

Helpful links

Help Center: Set up comprehensive mail storage

Availability

Rollout details

Rapid Release domains: The comprehensive mail storage setting is available now.
Scheduled Release domains: The comprehensive mail storage setting is available now.

G Suite editions

Comprehensive mail storage is available to G Suite Basic, G Suite Business, G Suite Enterprise, G Suite for Education, G Suite Enterprise for Education, and G Suite for Nonprofits.
Vault is available to G Suite Business, G Suite Enterprise, G Suite Enterprise for Education, and any G Suite users with add-on Vault licenses.

On/off by default?

Comprehensive mail storage is OFF by default and can be enabled at the OU level.

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What’s changing

Who’s impacted

Why it’s important

Additional details

Getting started

Rollout pace

Availability

Resources

What’s changing

Additional details

Getting started

Rollout pace

Availability

Resources

What’s changing

Getting started

Rollout pace

Availability

Resources

What’s changing

Who’s impacted

Why it’s important

Additional details

Getting started

Rollout pace

Availability

What’s changing

Getting started

Rollout pace

Availability

Resources

What’s changing

Who’s impacted

Why it matters

Getting started

Rollout pace

Availability

Resources

What’s changing

Additional details

Getting started

Rollout pace

Availability

Resources

What’s changing

Who’s impacted

Why it matters

Getting started

Rollout pace

Availability

Resources

What’s changing

Who’s impacted

Why you’d use it

Getting started

Rollout pace

Availability

Resources

2 New updates

Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog post for additional details.

Rapid Release Domains:

[Weekly Recap] Easily share files in Google Meet chat on webView speaker notes while presenting Google Slides in Google Meet

Rapid and Scheduled Release Domains:

What’s changing

Getting started

Rollout pace

Availability

Resources

Quick Summary

Getting started

Rollout pace

Availability

Resources

What’s changing

Who’s impacted

Why it matters

Getting started

[Weekly Recap] Easily share files in Google Meet chat on web
View speaker notes while presenting Google Slides in Google Meet